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December 2023 Board Minutes

Spring Meadows Monthly HOA Monthly Board Meeting December 4, 2023. 

The regular meeting of the Spring Meadows Homeowners Association, Inc, Board of Directors was called to order by Mandy Caddick at 6:45 PM. 

Present were Board Members Mandy Caddick, Janice Zerbe, Jonathan

Also present were treasurer Amber Zillow, secretary Holly Neal.

REPORTS:

The minutes of the November meeting were presented in writing by Holly Neal. Minutes were approved by Amanda Caddick and second by Janice Zerbe. 

Agenda

UNFINISHED BUSINESS:

  • HOA Liability Coverage: work in progress with company
  • Landscaping:
    • Janice and Jonathan are working to obtain quotes for landscaping. 
  • Lawyer Update: Letter has been drafted regarding pond. WIll be sent to homeowners surrounding the pond. Discussion on whether all homeowners in the neighborhood should receive the same letter. 

New Business:

  • Website adjustments: Will begin posting minutes on the website so members of the HOA can stay uptodate 

The January board meeting has been scheduled for 1/9/2024. Meeting adjourned at 7:10 PM. 

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October 2023 Board Minutes

Spring Meadows Monthly HOA Monthly Board Meeting October 26, 2023

The regular meeting of the Spring Meadows Homeowners Association, Inc, Board of Directors was called to order by Mandy Caddick at 6:45 PM. 

Present were Board Members Mandy Caddick, Janice Zerbe, Jonathan Shadden.

Also present were treasurer Amber Zillow, secretary Holly Neal.

REPORTS:

The minutes of the September meeting were presented in writing by Holly Neal. Minutes were approved by Amanda Caddick and second by Janice Zerbe. 

Treasurer’s report was presented in writing by treasurer Amber Zillow showing a current budget of $29,027.73. The budget was approved as presented. 

Agenda

UNFINISHED BUSINESS:

  • Bank Update: Amber is now listed on the account. Cindy Brooks has been removed. 
  • HOA Liability Coverage: work in progress with company
  • Front entrance way:
    • Flagpoles Removed: Invoice $225.00 by Ozark Flag Distributors LLC for removal. 
  • Landscaping:
    • Ryan’s Landscaping service was discussed to do it during the winter time however it is being suggested that we have a complete overhaul of all greenways and pond areas that will be maintained by a landscaper. 
    • Three quotes will be obtained before a decision is made by the board. 
  • Checks were written for invoices of services received: Mike’s Mowing services, Noctua Ideas website, Ozark Flag Distributors flagpole removal.
  • Lawyer Update: Needing update from lawyer however he was unavailable before the meeting. Looking for another lawyer representative for the HOA. 
  • Homeowner List: Needs to be obtained from the courthouse. 

New Business:

  • Emails:
    • B.S-HOA representative for Whispering Meadows, requested to replace the bulbs for the entrance way, however he replaced them anyway and the bulbs have burst. This might have resulted in new lighting being installed. Will respond and say while we appreciate the offer, the board will work on the lighting. 
    • J.G.: Concerns regarding entryway lighting, flagpole removal, offers to sit on the board if needed, would like some way to update the neighborhood of board decisions. 
    • 2 emails regarding fencing seeking feedback
  • Concerns regarding neighborhood eyesores on Sandpiper

The November board meeting has been scheduled for 11/16/2023. Meeting adjourned at 7:43 PM. 

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September 2023 Board Minutes

Spring Meadows Monthly HOA Monthly Board Meeting September 26, 2023.

The regular meeting of the Spring Meadows Homeowners Association, Inc, Board of Directors was called to order by Amanda Caddick at 6:34 PM.

Present were Board Members Mandy Caddick, Janice Zerbe, Jonathan Shadden.

Also present were board secretary Holly Neal.

REPORTS:

The minutes of the August meeting were presented in writing, and APPROVED with a correction as presented. 

Agenda

UNFINISHED BUSINESS:

  • Correction to the August minutes that incorrectly stated who will be added to the bank account. It should read as follows:
    • Cindy Brooks removed from the HOA bank account at First Community Bank. Need to add treasurer Amber Zittlow.
  • HOA Liability Coverage: Mandy is going to call to get this taken care of. 
  • Front entrance way: Flag poles removed. Should be receiving invoices
    • Discussion on removing plants and adding concrete
  • Map of Subdivision: Someone will have to go in person to get this from the county

New Business:

  • Invoices:
    • Received invoices from Mike’s Mowing and Noctua Ideas (Website), can not pay these until bank account changes are made.

Meeting adjourned at 7:15

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August 2023 Board Minutes

Spring Meadows Monthly HOA Monthly Board Meeting August 21, 2023.

The regular meeting of the Spring Meadows Homeowners Association, Inc, Board of Directors was called to order by Amanda Caddick at 6:34 PM.

Present were Board Members Mandy Caddick, Janice Zerbe, Jonathan Shadden

Also present were treasurer Cindy Brooks, Amber Zittlow and Holly Neal

REPORTS:

The minutes of the July 20th  Annual Meeting was presented in writing, and APPROVED as presented. 

Agenda

UNFINISHED BUSINESS:

  • Airbnbs: received email from a homeowner regarding an airbnb in the neighborhood. This is against board policy and a complaint will be made with Planning and Zoning. 
  • Map of Neighborhood
  • Invoices

New Business:

  • HOA’s General Liability coverage
  • Front Entrance Way
    • In the Spring get quotes on landscaping for the entryway. 
  • Inquiry about a pathway to the pond. 
  • Need to have Cindy Brooks removed from the HOA bank account at First Community Bank. Need to add treasurer Amber Zittlow, also add board member Jonathan Shadden.

Meeting adjourned at 7:15